Use cases
Worked examples of the shapes the Calendar is built for — the data behind each one, the fields to bind, and the settings worth changing. Each is a starting point, not a rule.
Resource and room bookings
Who has which room, desk, vehicle or machine, and when. Overlaps are the point: a booking calendar exists to make double-bookings obvious.
| BookingRef | Room | Booked by | Start | End |
|---|---|---|---|---|
| BK-1042 | Meeting Room A | Product | 2026-03-03 09:00 | 2026-03-03 12:30 |
| BK-1043 | Meeting Room B | Sales | 2026-03-03 09:30 | 2026-03-03 10:30 |
| BK-1044 | Meeting Room A | Finance | 2026-03-03 14:00 | 2026-03-03 15:00 |
| Field | Bind |
|---|---|
| Start Date / End Date | Start, End (date/time columns) |
| Event Title | Booked by |
| Category | Room |
| Detail URL | A link to the booking record |
Settings: Default View Week, Work Hours set to your opening hours, Max Events Per Cell 5.
Overlapping timed events are laid out side by side in Week and Day view, so a room that's double-booked reads instantly. Pair the calendar with a room slicer so people can isolate one resource.
Absence and leave calendar
Who is off, and when. This is the classic case for inclusive end dates: nobody writes "off from the 9th to the 14th" meaning they're back on the 14th.
| Employee | Type | First day | Last day |
|---|---|---|---|
| A. Silva | Annual leave | 2026-03-09 | 2026-03-13 |
| J. Kim | Parental leave | 2026-03-02 | 2026-03-27 |
| L. Martin | Sick leave | 2026-03-05 | 2026-03-05 |
| Field | Bind |
|---|---|
| Start Date / End Date | First day, Last day (date columns) |
| Event Title | Employee |
| Category | Type |
| Tooltip Fields | Team, approver, days deducted |
Settings: End Date Interpretation → Inclusive, Default View Month, Holidays on for your country, Work Hours matching your working week.
Turning holidays on gives absence data its context — a "short" week is obvious when the public holiday is on the grid beside it.
Campaign and content calendar
Marketing campaigns, content pieces and launches across a quarter, coloured by channel or by owner.
| Campaign | Channel | Go live | Ends | Status |
|---|---|---|---|---|
| Spring Sale | 2026-03-02 | 2026-03-16 | Live | |
| Product launch | Paid social | 2026-03-18 | 2026-04-02 | Planned |
| Case study #7 | Blog | 2026-03-24 | (blank) | Draft |
| Field | Bind |
|---|---|
| Start Date / End Date | Go live, Ends |
| Event Title | Campaign |
| Category | Channel (or Status) |
| Detail URL | The brief or asset in your CMS |
Settings: Default View Quarter, Legend on the Top, Max Events Per Cell 3.
Quarter view is the one to lead with here: three months side by side is how campaign overlap and dead air actually become visible. Leave Month and List enabled so people can drill in.
Deadlines and milestones
Point-in-time events — invoices, filings, contract renewals, go-live dates, milestone gates. There is no end date at all.
| Milestone | Project | Due | Owner | State |
|---|---|---|---|---|
| Design freeze | Atlas | 2026-03-11 | Product | On track |
| Regulatory filing | Atlas | 2026-03-31 | Legal | At risk |
| Contract renewal | Contoso | 2026-04-15 | Sales | On track |
| Field | Bind |
|---|---|
| Start Date | Due — leave End Date empty |
| Event Title | Milestone |
| Category | State |
| Tooltip Fields | Project, owner, value |
Settings: Default View Month or List, Tooltips on, colours set so At risk is unmistakable.
Colour by state, not by project: a deadline calendar is read for what needs attention, and "at risk in red" is the fastest possible read.
Shift rosters and on-call
Who is working which shift, or carrying the pager, across a week.
| Person | Shift | Start | End |
|---|---|---|---|
| M. Okafor | Early | 2026-03-09 06:00 | 2026-03-09 14:00 |
| P. Nair | Late | 2026-03-09 14:00 | 2026-03-09 22:00 |
| D. Reyes | Night | 2026-03-09 22:00 | 2026-03-10 06:00 |
| Field | Bind |
|---|---|
| Start Date / End Date | Start, End (date/time columns) |
| Event Title | Person |
| Category | Shift |
Settings: Default View Week, Work Hours covering the whole operating window (e.g. 6 → 22, all seven days on), Day view enabled for inspecting one day.
A shift crossing midnight is drawn on both days, with squared-off edges. Set your working hours to the operating window rather than office hours, so the grid opens on the part of the day that matters.
Maintenance windows and change freezes
Planned downtime, releases and freeze periods — where the absence of a window matters as much as its presence.
| Change | System | Window start | Window end | Risk |
|---|---|---|---|---|
| DB patching | ERP | 2026-03-14 22:00 | 2026-03-15 04:00 | High |
| Release 4.2 | Web | 2026-03-18 19:00 | 2026-03-18 21:00 | Medium |
| Year-end freeze | All | 2026-12-20 | 2027-01-05 | — |
| Field | Bind |
|---|---|
| Start Date / End Date | Window start, Window end |
| Event Title | Change |
| Category | Risk |
| Tooltip Fields | System, owner, change reference |
| Detail URL | The change ticket |
Settings: Default View Month, Holidays on, Work Hours set to business hours, Quarter view enabled for freeze planning.
Holidays and working-hours shading turn this calendar into a risk check: a change scheduled on a public holiday or inside business hours is visible before it's approved, not after.
Choosing the right settings for your shape
| Your data | Default View | End Date Interpretation | Also turn on |
|---|---|---|---|
| Timed events, one day at a time | Day or Week | (not used — times are exact) | Work Hours |
| Timed events across a week | Week | (not used) | Work Hours |
| Multi-day, human-entered ranges | Month | Inclusive | Holidays |
| Multi-day, system-exported ranges | Month | Exclusive (iCal) | — |
| Single dates, no end | Month or List | (not used) | Tooltips |
| Three months of planning | Quarter | Match your source | Legend on top |
| Whole-year density overview | Year | Match your source | — |
| Narrow visual, dense data | List | Match your source | Show Time in List View |
Related
- Data fields — how each field reads your columns.
- Views & navigation — what each view is good at.
- Formatting reference — every setting in one place.